Privacy Policy

Artillerie Inrichtingen Armaments B.V. respects your privacy and is committed to protecting your personal data.

This Privacy Policy explains how we collect, use, store, and share personal data when you visit our website, contact us, apply for a position, submit a business or procurement enquiry, or otherwise interact with us.

We process personal data in accordance with the General Data Protection Regulation (GDPR), applicable Dutch privacy legislation, and other laws relevant to our activities.

The controller responsible for processing your personal data is:

Artillerie Inrichtingen Armaments B.V.
Technopol 4
5026 SB Tilburg
The Netherlands

Website: https://ai-armaments.com
Email: info@ai-armaments.com
Telephone: +31 (0) 85 23 813 00

Please use these contact details for questions about this Privacy Policy or requests concerning your personal data.

Depending on how you interact with us, we may collect the following categories of personal data.

When you visit our website, our systems may automatically process:

• IP address
• Browser type and version
• Device and operating-system information
• Date and time of access
• Pages visited and referring pages
• Technical errors and security events
• Cookie preferences and consent records

We use this information to operate, secure, maintain, and improve our website.

When you contact us through a form, by email, by telephone, or through another communication channel, we may process:

• Name and contact details
• Job title, organization, or government agency
• Country or region
• The contents of your enquiry
• Correspondence and follow-up communications
• Information relating to a potential business relationship

We use this information to respond to your enquiry, provide requested information, prepare quotations, and manage our business relationships.

When you request information about military, law enforcement, government, or other restricted programs, we may process:

• Identity and professional contact information
• Employer, department, unit, or agency
• Professional role or authority
• Procurement and ordering information
• Credentials and supporting documentation
• Intended end user and end use
• Other information required to verify eligibility

We collect only the information reasonably necessary to assess eligibility, satisfy regulatory requirements, and process authorized requests.

Please do not provide identification documents or other sensitive information unless AIA has specifically requested them through an approved and secure channel.

To comply with export-control, sanctions, customs, anti-corruption, and other trade requirements, we may process:

• Business and professional contact details
• Information about organizations, intermediaries, and representatives
• Transaction, destination, end-user, and end-use information
• Information from public registers, sanctions lists, and regulatory sources
• Compliance enquiries, reports, and supporting documentation

This information may be used to conduct due diligence, assess transactions, obtain authorizations, investigate concerns, and meet our legal and regulatory obligations.

If you apply for a vacancy, we may process:

• Name and contact details
• Curriculum vitae and application letter
• Education, qualifications, and employment history
• References and interview information
• Other information you provide during the recruitment process

Please do not include special-category or otherwise sensitive personal data unless it is specifically requested and necessary for the application process.

We may receive personal data:

• Directly from you
• From your employer, department, agency, or authorized representative
• Through our website and communication systems
• From business partners and service providers
• From public registers, official sanctions lists, government sources, and other legitimate public sources

Where personal data is obtained from another source, we process it only where we have a lawful purpose and basis for doing so.

We process personal data only when a valid legal basis applies. Depending on the circumstances, processing may be based on:

• Consent: For example, when you accept optional cookies or request marketing communications.
• Contract or pre-contractual steps: When processing is necessary to respond to a request, prepare an agreement, or provide requested services.
• Legal obligations: Including export controls, sanctions, customs, accounting, recordkeeping, and regulatory requirements.
• Legitimate interests: Including operating and securing our website, responding to business enquiries, maintaining professional relationships, preventing misuse, protecting our legal interests, and improving our services.

When we rely on legitimate interests, we consider whether those interests are proportionate and whether your privacy rights should take priority.

You may withdraw consent at any time. Withdrawal does not affect processing that took place before consent was withdrawn.

Our website uses cookies and similar technologies.

Essential cookies are required for the website to function, maintain security, remember privacy preferences, and provide requested services. These cookies do not require consent where they are strictly necessary.

Preference cookies remember choices made by visitors. Analytical cookies help us understand how the website is used and how it can be improved.

Where these cookies affect visitor privacy or are not strictly necessary, they are used only after consent has been provided.

Our website may contain embedded content from third parties, including YouTube. These providers may receive technical information and use cookies or similar technologies when their content is loaded.

Where required, third-party content and related tracking technologies are blocked until you provide consent.

We use Cookiebot to record and manage cookie preferences. Through the cookie settings interface, you can:

• Accept or reject optional cookies
• View the current list of cookies and providers
• Review the purpose and duration of each cookie
• Change or withdraw your consent at any time

Withdrawing consent does not affect the lawfulness of processing carried out before withdrawal.

We may share personal data with:

• Website hosting and technical-support providers
• Email, communication, and IT service providers
• Cookie-consent, analytics, and embedded-content providers
• Professional advisers, including legal, compliance, and accounting advisers
• Other AIA group entities where necessary and lawful
• Business partners involved in an authorized request or transaction
• Government bodies, licensing authorities, regulators, customs authorities, and law-enforcement agencies where required
• Other parties when necessary to establish, exercise, or defend legal claims

Service providers acting on our behalf may process personal data only for agreed purposes and subject to appropriate contractual and security requirements.

AIA does not sell personal data.

Some service providers may process personal data outside the European Economic Area.

Where personal data is transferred internationally, we use an appropriate legal mechanism where required. This may include:

• A European Commission adequacy decision
• European Commission Standard Contractual Clauses
• Another transfer mechanism permitted under applicable data-protection law

Additional technical, contractual, or organizational safeguards may be applied where appropriate.

We retain personal data only for as long as necessary for the purpose for which it was collected and to satisfy applicable legal, regulatory, contractual, security, and recordkeeping requirements.

In general:

• Contact enquiries are retained while being handled and for an appropriate follow-up period.
• Business, procurement, and transaction records are retained for the duration of the relationship and any applicable statutory or contractual retention period.
• Export-control and compliance information is retained for as long as necessary to meet licensing, audit, investigation, and regulatory requirements.
• Recruitment information is retained for the duration of the recruitment process and longer only where there is a lawful reason or valid consent.
• Technical and security data is retained for the period necessary to protect and maintain the website.
• Cookie retention periods are listed in the cookie settings interface.

When personal data is no longer required, it is deleted, securely destroyed, or anonymized.

We use appropriate technical and organizational measures to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorized disclosure, misuse, or access.

Access to personal data is limited to employees and service providers who require it for an authorized purpose and are subject to confidentiality and security obligations.

No internet transmission or storage system can be guaranteed to be completely secure. If you believe that personal data provided to AIA has been compromised, please contact us immediately.

Subject to the conditions and limitations of applicable law, you may have the right to:

• Request access to your personal data
• Request correction of inaccurate or incomplete data
• Request deletion of your personal data
• Request restriction of processing
• Object to processing based on legitimate interests
• Object to direct marketing
• Receive certain personal data in a structured and machine-readable format
• Withdraw consent at any time
• Lodge a complaint with a competent data-protection authority

In the Netherlands, the competent supervisory authority is the Autoriteit Persoonsgegevens.

To exercise your rights, contact info@ai-armaments.com. We may request additional information to verify your identity before handling your request.

Privacy rights are not absolute. In some situations, AIA may be required or permitted to retain personal data, for example to comply with legal obligations or establish, exercise, or defend legal claims.

Our website may contain links to websites operated by other organizations. AIA is not responsible for the privacy practices or content of external websites.

We recommend reviewing the privacy policy of each external website before providing personal data.

Our website and services are intended for professional, governmental, military, law enforcement, and business audiences. They are not directed at children.

We do not knowingly collect personal data from children through the website. If we become aware that such information has been submitted without an appropriate legal basis, we will take reasonable steps to delete it.

We may update this Privacy Policy when our website, services, suppliers, or legal obligations change.

The most recent version will be published on this page. The “Last updated” date at the top indicates when the policy was last revised.