Type: Full-Time (40 hours/week)
Location: Tilburg, the Netherlands (on-site, with potential travel)
Company: AI Armaments – https://ai-armaments.com
About us:
Artillerie Inrichtingen Armaments B.V. (AIA) is a fast-growing company with a vision to strengthen the Netherlands’ self-reliance in ammunition production. The historic state company Artillerie Inrichtingen was founded during the 80 Years’ War and produced high-quality weapons and ammunition over the centuries. AIA has revived this legacy and is looking for enthusiastic professionals who want to contribute to enhancing national defence autonomy, ensuring that the Netherlands is independent from other countries when it comes to defending our freedom and democracy in critical times.
We are seeking an Office Manager/Personal assistant to help our CEO drive growth, forge new partnerships, and position AI Armaments as a leader in the Dutch Defence industry. Do you feel energy and passion for this mission? Then you are the one we are looking for!
Job Description:
As the Office Manager, you will oversee the CEO’s agenda and serve as the first point of contact for clients. Your excellent organizational skills will be essential for coordinating work visits, participating in trade shows, and welcoming visitors. You will facilitate meetings, manage outgoing communications, and handle business correspondence and emails. In this dynamic role, you will be a driven multitasker who can manage several priorities simultaneously without losing sight of the bigger picture.
Responsibilities:
- Agenda Management: Maintain an organised schedule for the CEO, ensuring all meetings and appointments are effectively coordinated.
- Client Interaction: Serve as the first point of contact for clients, providing excellent customer service and maintaining positive relationships.
- Event Coordination: Organise work visits, trade show participation, and other corporate events, ensuring all logistical details are managed efficiently.
- Communication Support: Assist with facilitating meetings, managing outgoing communications, and handling business correspondence and emails.
- Administrative Support: Provide general administrative assistance to the CEO and support other team members as required.
- Office Management: Oversee daily office operations, ensuring a tidy and well-functioning workplace, including managing office supplies and equipment.
- Record Keeping: Maintain accurate records and files for correspondence, meetings, and documents to ensure easy access to information.
Essential Qualifications:
- Education: A degree in Business Administration, Management, or a related field is preferred but not mandatory.
- Experience: Proven experience in office management, administration, or personal assistance, ideally in a corporate environment.
- Language: Excellent proficiency in English is essential, while fluency in Dutch is considered an advantage.
- Security: Mandatory Dutch background check (VOG).
Skills and Attributes:
- Motivation: A strong passion for working in a defence technology company, with a proactive and results-oriented mindset.
- Organisational Skills: Exceptional ability to prioritise tasks and manage multiple responsibilities efficiently.
- Interpersonal Skills: Strong capability to build relationships with clients and colleagues at various levels within the organisation.
- Communication Skills: Proficient in conveying information clearly and effectively, both verbally and in writing.
- Attention to Detail: Strong focus on detail, ensuring all tasks are completed accurately and thoroughly.
- Proactive Mindset: A self-starter who is motivated to anticipate needs and take initiative in a fast-paced environment.
- Flexibility: Willingness to travel as needed for meetings, conferences and trade events.
Benefits:
- Competitive salary with good secondary benefits.
- All the tools you need to perform, such as training, laptop, phone, travel coverage, etc.
- Professional growth in a rapidly evolving company, at the forefront of technological development.
- A social and dynamic working environment with a collaborative and innovative company culture.
- The opportunity to grow with us and contribute to a significant mission in the Dutch defence industry.
How to Apply:
If you are interested in the Dutch defence industry in general and our rapidly growing company in particular, we want to hear from you. Please submit your resume and a cover letter to vacancies@ai-armaments.com, detailing your experience and why you would be a great fit for AIA.
